Privicy Notice & Data Protection
Data Protection Act 1998: How we use student information
Please also view our Freedom of Information & Data Protection Policies (See our Malden Oaks School website – Policy page)
We collect and hold personal information relating to our students and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:
- support our students’ learning
- monitor and report on their progress
- provide appropriate pastoral care; and
- assess the quality of our services
This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For students enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.
The law requires us to pass on certain information to Kingston Upon Thames / Richmond Borough Council who have responsibilities in relation to the education or training of 13-19 year olds. We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them. A parent/guardian can request that only their child’s name, address and date of birth be passed to Kingston Upon Thames / Richmond Borough Council by informing our Admissions Officer. This right is transferred to the child once he/she reaches the age 16. For more information about services for young people,
We will not give information about our students to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact the Headteacher (Samantha Axbey).
We are required, by law, to pass certain information about our students to our local authority (LA) and the Department for Education (DfE).
The DfE may also share student level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
If you need more information about how our local authority and/or DfE collect and use your information, please visit:
- Richmond Upon Thames Council Website
- Achieving for Children website
- Gov.uk – How researchers, third-party organisations and individuals can apply for data
- Gov.uk – Requests from organisations wishing to access national pupil database data